How can users filter data in reports?

Filtering data in reports is crucial for focusing on specific information that meets certain criteria. The correct method for filtering is by using conditions based on field values. This approach allows users to specify which records should be included or excluded from the report based on the criteria applied to various fields within the dataset. For example, if users want to see only sales data from a specific region or a particular time frame, they can set conditions that reflect these specific requirements.

In report creation, conditions might involve using equalities, inequalities, or other relational operators to filter out unwanted data points, which makes it a powerful tool for data analysis and decision-making. This ensures that the users only analyze the most relevant information that is necessary for their purposes.

The other methods mentioned typically do not function as filters within reports. Changing report formats might alter how information is displayed but does not impact what data is shown. Modifying access permissions controls who can see particular reports rather than providing a way to filter the data being reported. External database queries, while useful for retrieving data, are more about data retrieval than filtering data once it is compiled into a report. Thus, using conditions based on field values stands out as the correct choice for filtering data in reports effectively.